Meeting Evolution, LLC (sometimes referred to as 'M.E.' or 'Meeting Evolution') respects individual privacy and values the confidence of its customers, employees, suppliers, users and business partners. Not only does Meeting Evolution strive to collect, use, and disclose personally identifiable information (Personal Information) in a manner consistent with the laws of the countries in which it does business, but it also has a tradition of upholding the highest ethical standards in its business practices. Meeting Evolution abides by the Safe Harbor Principles developed by the U.S. Department of Commerce and the European Commission.
This Privacy Policy sets forth the privacy principles that Meeting Evolution follows with respect to collection, usage and transfer of Personal Information anywhere in the world, including transfers from the European Union (EU) to the United States.
For purposes of this Privacy Policy, the following definitions shall apply:
"Meeting Evolution" means Meeting Evolution, LLC its predecessors, successors, subsidiaries, divisions and groups.
"Personal Information" means any set of information that identifies or could be used to identify an individual. Personal Information does not include information that is encoded or publicly available information not combined with private Personal Information.
"User" means any user of the Meeting Evolution application, including Meeting Evolution customers and their guests who may register or respond to Meeting Evolution Events, Surveys or Requests For Proposals (RFPs). "Planner(s)" will refer to Meeting Evolution's customer(s), solely.
Meeting Evolution licenses three (3) software product solutions referred to as:
These solutions may also be referenced in this Privacy Policy and other collateral as System, Tool, Product, Service, Solution, Application and other derivations thereof. Meeting Evolution users are subject to the terms only for the product solution they use or purchase.
Meeting Evolution will not disclose or share Personal Information collected on its web site with any third party, except as required by law and/or pursuant to a governmental request, or as necessary to provide services to support its software solutions. For example, Meeting Evolution may pass Personal Information to Meeting Evolution business partners necessary to process online/ecommerce payments and travel related reservations. Meeting Evolution never has, and never will, use information collected by it's customers via the Meeting Evolution system for any purposes other than those specifically designated by its customers.
Meeting Evolution may share reports with third parties based on aggregated data of it's users ("Aggregated User Data"). Aggregated User Data does not include any Personal Information about users and is aggregated for the purposes of determining successful application benchmarks and other similar activities.
Meeting Evolution may disclose Personal Information when it has reason to believe that disclosing such information is necessary to identify, contact or bring legal action against someone who is violating Meeting Evolution's Terms of Use or may be causing injury to or interference with other Meeting Evolution users or anyone else who could be harmed by such activities.
A cookie is a small data file written to a user's hard drive when a website is accessed. Cookies are used for authenticating, session tracking, and maintaining specific information about users, such as site preferences. A cookie cannot read or access other cookies or any data from a user's hard drive. Meeting Evolution uses cookies to save usernames in order to minimize data entry and for general ease of use. Cookies are also used to "time-out" user sessions that are idle for an extended period of time.
Meeting Evolution may use user IP addresses to diagnose problems with Meeting Evolution servers and to administer the Meeting Evolution application.
Meeting Evolution users may choose whether or not to submit Personal Information while using Meeting Evolution's services. In some cases, Meeting Evolution's customers require Pesonal Information from their guests. In such cases, choosing to withhold Personal Information, may limit a user's ability to use all of Meeting Evolution's services.
Meeting Evolution has security measures in place to protect against the loss, misuse and alteration of information under its control. Meeting Evolution protects secure data with industry-standard firewall and password protection systems. Meeting Evolution periodically reviews and improves its security and privacy policies as necessary. Only pre-authorized individuals have access to Meeting Evolution servers and information provided by its users.
Meeting Evolution will use Personal Information only in ways that are compatible with the purposes for which it was collected or subsequently authorized by the individual. Reasonable steps will be taken to ensure that Personal Information is relevant ,accurate, complete and current, for its intended use.
Meeting Evolution users may change or modify previously submitted Personal Information by
Please note that no data transmission over the Internet is infallible. Any information transmitted through the Meeting Evolution application is done at the user's own risk. Once Meeting Evolution receives the information, it will take every reasonable precaution to ensure its security.
Meeting Evolution will conduct compliance audits of its relevant privacy practices to verify adherence to this Privacy Policy and the US Department of Commerce Safe Harbor Principles. Any employee that Meeting Evolution determines is in violation of this Privacy Policy will be subject to disciplinary action up to and including termination of employment.
When a Meeting Evolution user submits an RFP to a property or service provider listed in Meeting Evolution, Meeting Evolution may contact the applicable supplier and disclose information necessary to submit the RFP, which may contain Personal Information. Meeting Evolution suppliers will not have access to the Meeting Evolution user's address book or information collected through the Meeting Evolution application.
Meeting Evolution contains links to other web sites. Meeting Evolution is not responsible for the privacy practices or content of these web sites.
As this Privacy Policy may be ammended from time to time, please check back periodically to review any changes.
Meeting Evolution does everything it can to protect the privacy of its users. For questions about this Privacy Policy, the practices of this site, or dealings with this site, please contact Meeting Evolution at privacy@meetingevolution.net
